Exercise A-4: Project Tracking Database
Expand the Project Tracking Database example. Assume that XYZ Company wants to create a
history of project information, and the Project Tracking Database example is the best format for
this type of history. The company wants to track information on 20 past and current projects
and wants the database to be able to handle 100 projects total. The company wants to track the
following project information:
? Project name
? Sponsor name
? Sponsor department
? Type of project
? Project description
? Project manager
? Team members
? Date project was proposed
? Date project was approved or denied
? Initial cost estimate
? Initial time estimate
? Dates of milestones (e.g., project approval, funding approval, project completion)
? Actual cost
? Actual time
? Location of project files
Project Scope Management
Open scope.mpp and add more detail to Executing tasks, using the information
in Table A-6.
2. Project Time Management
a. Enter realistic durations for each task, and then link appropriate tasks. Make the additional
tasks fit the time estimate: 20 days for analysis tasks, 30 days for design tasks,
and 20 days for implementation tasks. Assume that all of the executing tasks have a
total duration of 70 days. Do not overlap analysis, design, and implementation tasks.
b. Print the Gantt Chart view and Network Diagram view for the project.
c. Print the Schedule table to see key dates and slack times for each task.
3. Project Cost Management
a. Use the resource and cost information provided in resource.mpp.
b. Assign resources to the new tasks. Try to make the final cost about the same as that
shown in the Project Tracking Database example: about $50,000.
c. Print the budget report for the project.
4. Project Human Resources Management
a. Two months after the project begins, give everyone on the team a 10 percent raise.
Document the increase in costs that these raises cause.
b. Use the Resource Usage view to see each person?s work each month. Print a copy of
the Resource Usage view.
5. Project Communications Management
a. Adjust the timescale on your Gantt chart to enable the chart to fit on one page. Then
paste a copy of the Gantt chart in PowerPoint. You can use your Print Screen button to
copy the image and paste it into PowerPoint. Also add key milestones to the Timeline
and copy it into a second PowerPoint slide. Copy and print out both slides in Power-
Point on one page.
b. Print a ?Top-Level Tasks? report.
c. Review some of the other reports, and print out one that you think would help in managing
TABLE A-6 Company XYZ Project Tracking Database executing tasks (continued)
Analysis Tasks Design Tasks Implementation Tasks
Develop simple prototype of
Create full table structure in
Train users on the system
Review prototype with
Create data input screens
Make adjustments based on
Create main screen
Review new prototype with
© Cengage Learning 2014
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